Frequently Asked Questions: #payroll

The BPJS obligations — BPJS Kesehatan (health) and BPJS Ketenagakerjaan (employment) — attach to the employment of people, and contributions are calculated on wages. A company with no employees has no wages to contribute on.

In practice the question usually arises for newly-established or holding-structure PMAs whose directors live abroad, hold no KITAS and draw no Indonesian salary. For such a company:

• There are no contributions to pay — there is no payroll
• Registration expectations, however, are not uniform: some processes (certain licensing interactions, tenders, bank onboarding) ask for evidence of BPJS registration as a matter of checklist, and practice varies by region and institution
• The moment the company hires its first Indonesian employee — or a foreign employee starts drawing an Indonesian salary — registration and monthly contributions become mandatory, on deadlines measured in days, not months

Directors resident in Indonesia are their own case: a director who lives here and receives remuneration from the company is generally expected to be enrolled, and BPJS Kesehatan operates on the principle that residents are covered by someone.

Our advice to dormant and pre-operational companies: do not pre-register a payroll that does not exist, but revisit the question at the first hire, the first Indonesian salary, or the first licence application that asks for proof. Okusi’s payroll administration handles BPJS registration and monthly filings when the time comes.

#payroll   #BPJS   #regulatoryCompliance   #laborLawCompliance  

The process for calculating and reporting payroll and PPh 21 (salary tax) for employees in Indonesia involves several steps:

Payroll Calculation: * Determine the employee’s gross salary, including basic salary and any allowances * Calculate deductions such as BPJS Kesehatan (health insurance) and BPJS Ketenagakerjaan (social security) * Apply the appropriate PPh 21 tax rate based on the employee’s annual taxable income

PPh 21 Calculation: * Since January 2024 (PP 58/2023), monthly withholding for January through November is calculated using government-set average effective rates (TER) applied to gross monthly income * In the December tax period, perform an annual recalculation of the employee’s taxable income using the progressive tax rates (UU HPP, effective 2022): * 5% for income up to IDR 60 million * 15% for income between IDR 60 million and IDR 250 million * 25% for income between IDR 250 million and IDR 500 million * 30% for income between IDR 500 million and IDR 5 billion * 35% for income above IDR 5 billion * Adjust for any applicable deductions or tax allowances

Reporting Process: * Prepare monthly PPh 21/26 tax returns (SPT Masa) via the DJP Coretax system * Pay the withheld tax by the 15th of the following month (PMK 81/2024) and file the monthly return by the 20th of the following month * Provide employees with an annual withholding slip (Form BPA1, formerly Form 1721-A1) detailing their income and tax withheld * Perform the annual reconciliation in the December-period PPh 21 return; employees file their own annual individual tax returns by March 31st of the following year

Important Considerations: * Ensure compliance with the latest tax regulations and rates * Maintain accurate records of all payroll calculations and tax payments * Use appropriate payroll software to streamline calculations and reduce errors * Consider seeking professional assistance for complex payroll situations or to ensure full compliance

Okusi Associates offers comprehensive payroll and tax reporting services, including PPh 21 calculations and submissions, as part of their accountancy and tax reporting package for PMA companies in Indonesia.

#payroll   #PPh21   #taxReporting   #incomeTax   #employmentEligibility